Procurement & Contracting Coordinator – Windhoek

This job has been Expired
Black Pen Recruitment
  • Post Date: January 11, 2019
Job Overview

Our excellent client, based in Windhoek, is currently searching for a Procurement & Contracting Coordinator to implement continuous processes to improve the quality of service related to contracting and product. To achieve best rates and/or trading conditions and improve and maintain the company’s level of quality services provided to our clients’ agents and customers as well as increase profitability within the business.

+++ Only candidates with a valid work permit for Namibia can be considered +++

Main Duties:


  • Increase profitability of our client.
  • Support General Manager with negotiations of supplier override commissions, and monitor these.
  • Improve yield through re-negotiations.
  • Negotiate brochure contributions and secure timely recovery of brochure contributions from suppliers.
  • Administrate contracts with suppliers.
  • Analyse agent and travel market trends, identify new destinations and develop new products and services.
  • Compare and analyse rates and products of competitors and communicate findings.
  • Plan pricing and margin parameters.
  • Provide consultants with products in line with their agents and markets.
  • Find new suppliers/products that offer a good service and better conditions.
  • Negotiate best possible rates and conditions with suppliers.
  • Negotiate with suppliers in case of cancellations or when in need of better rates for specific cases.
  • Continuously monitor quality of products.
  • Keep up to date with product changes and develop a communication strategy.
  • Improve product knowledge of Southern Africa and communicate this knowledge to staff.
  • Liaise between departments, solve queries and maintain communication between all departments.
  • Establish and maintain a constant flow of information within the company.
  • Develop and implement a product/supplier training schedule to routinely communicate product updates internally.
  • Correspond with suppliers on a regular basis.
  • Establish and maintain good relationships with suppliers.
  • Participate in domestic travel shows where needed.


  • Conduct robust and regular analysis of existing ad-hoc contracting processes and proactively implement continuous improvement plans.
  • Ensure that any bottlenecks in ad-hoc contracting processes are speedily resolved.
  • Ensure the maximum profitability possible on the supplier’s portfolio.
  • Establish clear targets with suppliers.
  • Support the sales team to have the best deals.
  • File all correspondence, information according to the defined process.

Additional responsibilities:

  • Know what our client sells.
  • Be aware of our clients’ competitors’ products.
  • Travel on educational/familiarizations trips from time to time.
  • Monitor and report on quality of products at all times and keep up to date with product changes.
  • Demonstrate good communication skills internally and externally.
  • Be customer / client focused.
  • Constantly promote a positive image of the company internally and externally.
  • Support the decision-making process of management by providing input.
  • Keep all information obtained from management confidential if not explicitly told otherwise.


If you have a valid work permit for Namibia and think you are the perfect fit, kindly forward your CV to

We’re looking forward to hearing from you!

Job Detail
  • Career LevelManager